Conference Agenda

Time

General Session

Breakout 1

Breakout 2

8:00-9:00

Registration & Breakfast

9:00-9:30

Opening Remarks

Kevin Meagher • IMS

9:30-10:15

Ask an Expert

BSI Connect and Hub

Ben Powers & Steve Marroulis • IMS

Exploring Tools in the Locations Manager

Emma Poitras • IMS

10:15-10:30

Morning Break

10:30-11:15

Ask an Expert

Micromanaging Your Samples: Tracking Clinical Sample Usage

Anmarie Boutrin • Astrazeneca PLC

Training Best Practices

Jessica Rodrigues • IMS

11:15-12:00

Translators: Import and Export Data Efficiently

Stephen Berg • Precision for Medicine

Maximizing Use of the Incoming Shipments Module

Jamie Wallop • IMS

12:00-1:00

Lunch

1:00-1:30

What's New in BSI?

Rachel DiCamillo • IMS

1:30-2:15

Ask an Expert

BSI Engage Workflow: Supporting Remote Site Specimen Collection

Liz O’Donoghue • CIML, Fred Hutchinson Research Center

Sharing BSI Part I: Understanding BSI for Repository Set-up

Jennifer Spahn • IMS

2:15-3:00

Our Laboratory’s Journey with BSI: Managing the Software, Specimens, and Staff

Susan Wong • NIH, NHLBI, DIR, OSD

Monitoring Inventory

Jamie Wallop • IMS

3:00-3:15

Afternoon Break

3:15-4:00

Ask an Expert

Biorepository at Scale and Integrating BSI with Other Systems

Bob Hart & Sam Dauphinee • AncestryDNA

Behind the Scenes: Validation, Process/Change Control, and the RFE Process

Steven Marroulis • IMS

4:00-4:45

Requisition: What's New? + Tips and Tricks

Jessica Rodrigues • IMS

BSI Tools for Data Standardization and Control

Deepti Joshi • IMS

4:45-5:00

Panel Q&A

5:00-7:00

Reception

Session Descriptions:

Opening Remarks

Executive Vice President of IMS, Kevin Meagher, will kickoff the conference by discussing the current state of BSI. 

BSI Connect and Hub
This session will provide an overview of IMS’s BSI Connect and BSI Hub products that support integration and harmonization between BSI and other platforms in your biospecimen network. The BSI Connect module allows users to integrate BSI with their current data systems.  BSI Hub provides an avenue for remote repositories, labs, collection centers, and other biobanks in your network to submit their specimen inventory data to BSI for centralized tracking and data harmonization.

Exploring Tools in the Locations Manager
Discover some of the most useful tools in the Locations manager, including: custom preferences, movement options, right mouse button tools, scanning, and helpful reports.

Micromanaging Your Samples: Tracking Clinical Sample Usage
Overview of how the Pathology Department within AstraZeneca/US tracks and manages the Clinical Sample material from various trials, including: sectioning of blocks, creation of slides, staining, imaging, etc.  Details for each of projects were painstakingly captured in Microsoft Excel spreadsheets. Dawn of a new day, the onboarding of BSI, aligning our fast-paced work environment with a system able to move in parallel with our workflow. Do you know where your samples are? Who stained last weeks batch of Trial X samples? And where are they now? If these are the type of questions you have encountered in the past stay tuned to see how we have adapted BSI to support our clinical workflow needs.

Training Best Practices
This session will equip attendees with the best tools to ensure successful training for their staff. We will discuss how to prepare for hands-on workflow-based trainings for new users and continued learning for existing users.

Translators: Import and Export Data Efficiently
Demonstration on how to write and use translations to make importing data easier and faster. Stephen will also show how to use translations to export data that is in the proper format for use by another LIMS system.

Maximizing use of the Incoming Shipments Module
This session will examine underutilized tools for entering data into the shipments and data entry editors, an alternative workflow approach, and other ways to maximize the use of the incoming shipments module.

What’s New in BSI?
This presentation will provide an overview of what features have been released since the last Users Group Conference in April 2017 and which sessions you should attend during this year’s conference to learn more about them.

BSI Engage Workflow: Supporting Remote Site Specimen Collection
Demonstration of workflows and share best practices for utilizing BSI Engage to support multi-site trials. Our approach leverages Engage features to communicate lab materials to remote sites, manage specimen chain of custody, and publish periodic repository reports.

Sharing BSI Part I: Understanding BSI for Repository Set-up
Setting up BSI for multiple groups: Understanding relationships, Repository, Institution and study-level security

Our Laboratory’s Journey with BSI: Managing the Software, Specimens, and Staff
When transitioning to an electronic inventory system, there are many considerations, such as how to manage the current specimens. Are they hand-written, labeled, or barcoded?  What’s the age? Demonstration on how to manage features in the software - control vocabulary and what data to capture.  What happens when laboratories merge?  How to manage staff across numerous laboratories and address training and education needs. This presentation explores a laboratory’s journey as BSI was integrated into their program.

Monitoring Inventory
This session will evaluate a variety of features and tools that can be used to more effectively monitor specimen inventory.  Better handling of inventory leads to more efficiency, time and cost savings.

Biorepository at Scale and Integrating BSI with Other Systems
Join Product Manager Bob Hart and Program Manager Sam Dauphinee as they share AncestryDNA’s journey in scaling one of the largest biorepositories in the world to handle commercial  volumes.

Behind the Scenes: Validation, Process/Change Control, and the RFE Process
This session will provide information about how BSI works with users to define changes to the system, the process by which BSI implements changes using a controlled workflow, and how changes are validated and documented.   

Requisitions: What’s new? + Tips and Tricks
This session will cover new features and tasks in the Requisitions module. Additionally, tips for optimizing workflows in the client and on Engage will be discussed.

BSI Tools for Data Standardization and Control
This session shows what BSI offers for data entry control and data standardization. We will cover many ways to standardize data and access control which are commonly used by BSI users, as well as some lesser known ways. This will include an overview of the related functionality in many BSI modules such as Customization, Templates, Permissions, Translations, Review Lists, and others. 

Time

General Session

Breakout 1

Breakout 2

8:00-9:00

Registration & Breakfast

9:00-9:30

Welcome Back 

Steve Marroulis • IMS

9:30-10:15

Ask an Expert

BSI and CGR: A Tale of Two Integrations

Amy Hutchinson • Leidos Biomedical Research Inc., Frederick National Lab for Cancer Research, NCI

Getting to Know BSI Engage

Krystal Meek • IMS

10:15-10:30

Morning Break

10:30-11:15

Ask an Expert

Success Stories from the Lab

Kirsten Hegmans • Janssen

Sharing BSI Part II: Maintaining Centralized Control

Jennifer Spahn • IMS

11:15-12:00

Implementing Sample Reconciliation and Comprehensive Review for Clinical Samples Using BSI

Catherine Seiler, PhD & Nick Rampino •  Kaleido Biosciences

Advanced Requisitions: Optimizing Workflow

Michelle Steahl • IMS

12:00-1:00

Lunch

1:00-1:45

Ask an Expert

DCEG BSI Cleanup: Strategies for Harmonizing Data in a Multi-Repository, Multi-Study Database

Amanda Black • DCEG, NCI

Optimizing User Administration to Streamline Workflow

Rose Woodruff • IMS

1:45-2:30

Monitoring Progress in BSI

Rachel DiCamillo • IMS

BioShare and SRL

Steve Marroulis & Sean Brennan • IMS

2:30-2:45

Panel Q&A

2:45-3:00

Afternoon Break/Goodbye

Session Descriptions:

Welcome Back
This presentation will take a closer look at BSI by the numbers including highlighting recent performance enhancements and upcoming plans for BSI.

BSI and CGR: A Tale of Two Integrations
The Cancer Genomics Research Laboratory (CGR) has successfully integrated BSI with their Laboratory Information Management
System (LIMS).  This interaction allows data to be pushed nightly to BSI from LIMS for real-time sample availability and usage
information.  More recently, working closely with DCEG and IMS, CGR will be utilizing new data fields to capture more detailed,
subject level information for use in project qualification and data QC. 

Getting to Know BSI Engage
Learn about standard use cases and the capabilities of BSI Engage. This session will include a demonstration of BSI Engage and an overview of recent enhancements.

Success Stories from the Lab
This presentation will illuminate one lab in a global network. Hear how this lab utilizes BSI to manage their inventory and achieve success.

Sharing BSI Part II: Maintaining Centralized Control
Strategies for sharing and managing a common field set, field values, and verifiers with multiple organizations while maintaining data standardization.

Implementing Sample Reconciliation and Comprehensive Review for Clinical Samples using BSI
In this session, we will describe the process we used to import clinical data and sample information for over 30,000 already collected and stored clinical samples using BSI. We will also describe the process of developing and implementing a comprehensive review to verify that the clinical data and sample location information in BSI was accurate.

Advanced Requisitions: Optimizing Workflow
BSI offers many opportunities for streamlining requisition processing. In this session we will deep dive into five of those tools: property templates, task templates, station tracking, approvals, and duplicating requisitions. Examples and demonstrations will highlight ways of using these tools together to save time and more accurately track processing workflows.

DCEG BSI Cleanup: Strategies for Harmonizing Data in a Multi-Repository, Multi-Study Database
This session will cover lessons learned and strategies developed from the NCI DCEG BSI Cleanup effort including:

  • Controlling access to code lists and customization
  • The dangers of using modifier or notes fields
  • Strategies for reviewing existing values
  • Strategies for communicating suggested changes and getting buy in from a diverse user population

Optimizing User Administration to Streamline Workflow
As BSI becomes more powerful and complex, it offers more tools to streamline workflow and to enhance the user experience. In this session, we focus on what’s new and what’s underused in User Administration, including User Preferences, User Configuration
Templates, and the new Database Manger Access Level.

Monitoring Progress in BSI
As a manager, it is important to determine where there are inefficiencies and holdups in your workflow. This presentation will address different ways you can use BSI to monitor progress including existing features, reports, and ancillary systems.

BioShare and SRL
Discover a web-based platform for sharing specimens and/or datasets with others in the research community. BioShare provides a central location for researchers to search, submit requests, and track all requestor correspondence. SRL Advantage is a web-based platform that provides a secure, centralized point of access for researchers to search for and locate specimen resources across a biobanking network.